annual reports

 

 

WebWhispers Semi-Annual Reports

WebWhispers officers are required by the bylaws to file semi-annual reports to the membership.  You will find the history of our growth in these current and past reports.

 

2017

 

 

 

2017 reports

 


WebWhispers, Inc. 

2017

 

 

Semiannual Officers' Report to the Membership

July 1 - December 31, 2017

WebWhispers, Inc.

Semi-Annual Report for July 1 – December 31, 2017


President’s Report- Tom Whitworth

WebWhispers.org continues to serve its established purpose of sharing support worldwide. Our membership numbered 3,975 at year end and continues to grow weekly. The first half of the year and this period are different, as usual. In the first period, our activity picks up due to a number of factors. As we approach the IAL Voice Institute, users of the site are looking for a link and registering for the WebWhispers Annual Dinner. Exam season hits for SLP students and the average age of our users drops to 24-34 at times. Google Analytics supports this theory. In the second half of the year, none of those things apply and we also have a decline in most activity during the November to December holiday season in the United States and elsewhere.

During this reporting period, webwhispers.org was accessed in 98 languages and 150 countries in 74,864 sessions. The top ten most frequent topics on which visitors searched are:

Text to Speech
Suppliers
TEP Prosthesis
Stoma Covers & Patterns
Electrolarynx
Neck and Shoulder Function
Esophageal Speech
Talking-again
Local Club List
Whispers on the Web Index

Whispers on the Web
Our newsletter is published on the first of every month with 7 columns regularly and occasional extra guest columnists. The President’s column, Scuttlebutt keeps us up to date on WW. VoicePoints is coordinated by SLP Kim Almand and while specifically geared to professionals it is written for all our readers; Noirin Sheahan, from Dublin Ireland, The Mindful Lary, always has a thoughtful and beautifully written commentary, often in tandem with my column, Between Friends, as we explore this lary life; Speaking Out, coordinated by Jack Henslee, is a favorite, where we ask for reader responses to a particular question; Bit, Bytes and No Butts by Frank Klett keeps us up to date on all things techie and although we lost a favorite columnist this year, Len Hynds, we now have a new column where we re-visit some of the best writing from over the years called From The Archives. We have plans to update the format in the coming year to make it more reader friendly and accessible and expect that will increase our readership as well.
Donna McGary, Managing Editor

WW Loan Closet
The WW Loan Closet changed hands this year. After much deliberation Roger and Carol Johnson regretfully had to resign due to health issues. They did a wonderful job and found it very rewarding but simply could no longer continue. As the new custodian, I can say I understand completely their dilemma. It is a lot of work but it is also incredibly satisfying. We owe them a huge debt of gratitude because they did so much with no mention or recognition of the work involved. After everything was mailed and sorted we discovered WW had an abundance of riches and we have started to explore new ways to give folks a voice. We still maintain an active loan inventory for our members and have received several new donations in 2018 but we are starting to source out some ELs and accessories to underserved areas often in conjunction with SLPs or local support groups.
Donna McGary, Loan Closet Custodian


VP of Finance and Administration

Financial Report July 1, December 31, 2017
Jack Henslee

The following report is the semi-annual report for the period of July 1, 2017 –December 31 2017.

All of the bank balances and the table below represent our reconciled QuickBooks records as of December 31, 2017.

Our Non Profit Federal Tax Return, Form 990-N, was filed on January 10, 2018.

All revenue received year to date was from the donations of our members and other supporters, with exception of payments for the annual WW dinner. A big thank you to all of you that helped support us.

Bank Balances as of December 31, 2017 are as follows:
Wells Fargo Checking- $7,860.16
Wells Fargo Savings-available funds $ 47,104.18
The savings account also includes these special funds:
Dutch Helms Emergency Fund - $10,673.27
Buck Martin Bequest - $5,500

WebWhispers, Inc.
Statement of Activity
July - December, 2017

Total
Revenue
Donations 2,178.15
Web Whispers Dinner 2017 610.00
Total Revenue $ 2,788.15
Gross Profit $ 2,788.15
Expenditures
Bank Charges 18.00
Board Expenses 2,004.49
Office Expenses 5.94
Postage 102.43
Shipping and delivery expense 85.31
Software 118.80
Website & Newsletter 780.00
Website Maintenance/Development 733.94
Total Expenditures $3,848.91
Net Operating Revenue $ -1,060.76
Other Revenue
Interest Earned 7.17
Total Other Revenue $ 7.17
Other Expenditures
Reconciliation Discrepancies 1.26
Total Other Expenditures $ 1.26
Net Other Revenue $ 5.91

Net Revenue $ -1,054.85


Total Profit/Loss 2017 -$ 2609.31

VP Internet Activities: July 1 – December 31, 2017 – Jeff Vanden Hogen


EMAIL DISTRIBUTION LISTS:

On our Regular WW list, we have 191 active subscribers and 8 on the vacation list. Our Digest list consists of 1942 active subscribers and 47 on the vacation List. Total count of subscribers on these lists which we often refer to as “The Daily Whispers” totals 2188 unique email addresses. As usual the numbers would be considerably greater due to numerous shared email accounts.
Our Daily Whispers digest list still arrives in subscriber’s mailboxes twice daily on a typical day, whenever there is activity to trigger its release
If there is no activity, then no emails will be generated and/or distributed until activity is resumed.

During the period from July 1 through December 31, 2017, there were a total of 570 messages distributed on our “Daily Whispers” list which would average to be just around 3 messages a day.
Our announcement or “Notices List” currently has 838 subscribed enrolled in it. This list is for those who wish to be WebWhispers Members yet do not wish to actively participate on our Daily Whispers List. The “Notices List” sends subscribers an announcement once or twice a month.


LIST MANAGERS:
A great big thanks to List Manager/ Moderator David Kinkead and VP-Member Services Database Scott Sysum for doing a great job getting new members signed up to the right list and getting them into the Database.
If you have any list management questions, please address them to listmgr@webwhispers.org and we will do our best to answer them.
MODERATORS:
We presently have nine moderators, who are receiving messages. Tom Olsavicky, our Chief Moderator, is much appreciated for his work in training new Moderators. setting up the monthly Moderating Schedules, and keeping our moderated List running smoothly.
All 9 moderators serve on the Moderator Advisory Committee. Any compliments, criticisms, suggestions or comments concerning the moderators may be addressed to moderator@webwhispers.org .
I am honored to serve as VP-Internet Activities for the next two years and I would like to wish you all a Healthy and Prosperous New Year. I hope to see you all at the IAL June 6th to 9th in Orlando FL,
Sincerely,
Jeff Vanden Hogen – VP Internet Activities

 


VP Website Info – July 1, 2017 – December 31, 2017 - Mike Rosenkranz

WW Library – http://webwhispers.org/library/library.asp
THE WW Library will teach you the best way to continue to live a full life while you adapt to being a laryngectomee. Do not try to absorb all this information at one time. Set aside short periods of time in your daily schedule to read and remember all this new information. Simply scroll down the left side of any page, click on the subject of your choice and start reading. Ron Mattoon, our Library Chair, can use volunteers to contribute library items and keep our library updated. Work at your own pace, and on the subjects that interest you the most. To volunteer, write to library@webwhispers.org

WW Forum - http://forums.delphiforums.com/webwhispers/start You will choose your own Forum ID and password. Save that information to your computer for fast Forum access, and notify the Forum Manager so your Forum name is added to the alpha list of Forum members. The Forum is the best place to post specific questions and problems. You will receive replies from those who have been on this journey before you. Get to know the Forum by reading the messages that are already there. Click reply at the bottom of any message to join that discussion. Start a new discussion by clicking NEW in one of our sixteen folders. The joy of the Forum is that, unlike Facebook, when you want to look for an item, you will know exactly where to look every time. We invite you to join us, and make a visit to the Forum a daily habit. William Cross is your Forum Host. John Isler, Anne Rinaldi Ammenti, and Mike Rosenkranz are your Forum Managers. They may be reached at forummgr@webwhispers.org

WebWhispers Facebook Group – We currently have 900 members worldwide, and growing, which means that a post for help or support will receive almost instant response 24 hours a day, and will quickly grow into a steady stream of responses.
We are a Secret Facebook Group. Our Group, and its members cannot be seen by anyone who is not a member. What is said within the Group remains within the Group. This allows our members to talk about their most intimate feelings when seeking support.
Since we cannot be seen by non-members, we ask you to tell every laryngectomee, caregiver and professional about our group and how to join us. SEND A FRIEND REQUEST AND FB MESSAGE to one of our four administrators at the FB page of William Cross at william.cross.752, Shmuel Mitchell, John Isler or Anne Rinaldi Ammenti. In the message, tell us if you've had cancer of the throat or larynx or are a caregiver or professional. Be sure you include your email address.
Respectfully submitted,
Mike Rosenkranz, VP Website Information

VP Member Services: July 1, 2017- December 31, 2017 – Scott Sysum

Account Name: I-CRG (9 records)
Account Name: I-MED (1 record)
Account Name: I-PAT (74 records)
Account Name: I-SLP (4 records)
Account Name: N-CRG (257 records)
Account Name: N-FOW (15 records)
Account Name: N-MED (23 records)
Account Name: N-PAT (699 records)
Account Name: N-SLP (186 records)
Account Name: N-VEN (15 records)
Account Name: W-CRG (417 records)
Account Name: W-FOW (1 record)
Account Name: W-MED (27 records)
Account Name: W-PAT (1,953 records)
Account Name: W-SLP (232 records)
Account Name: W-VEN (62 records)

Grand Total (3,975 records)

Run Using Summary Report of the SalesForce Database on 1/4/2018

I – Inactive
N – is on Notices List and receives infrequent reports
W – is on the Webwhispers list and receives emails daily

PAT – Patients
CRG – Caregivers
SLP – Speech Language Pathologists
MED – Medical
VEN – Vendors

THANK YOU DONATION LETTERS
Jody Black is helping with the Sustaining Members list and also with Neck breather pins provided by Bruce Medical to those donating $15 or more. She also handles our correspondence to members, previously done by Marilou Percival.

BROCHURES
Harry and Gail Jensby are sending out brochures upon request and do an incredible job with a quick response time, often the following day.


 

 

Semiannual Officers' Report to the Membership
January 1 - June 30, 2017

 

President's Report: January 1 - June 30, 2017 – Tom Whitworth

WEBSITE


For the first 6 months of the year, our website had 49,054 sessions and 105,166 page views, an average of more than 17,500 hits per month. Total number of session to the website was 49,054.

The most frequent information sought is indicated below:
(It is interesting to me that these and the order of them does not stay the same.)

Suppliers
TEP Prosthesis
Text to Speech
Stoma Covers & Patterns
Electrolarynx
Neck & Shoulder Dysfunction
Whispers on the Web Index
Esophageal Speech
Local Club List

NOTE: During this period, Ron Mattoon was officially named Webmaster. He is busy with the reworking of our site.

WHISPERS ON THE WEB


Under the direction of our Managing Editor, Donna McGary, Managing Editor, our monthly newsletter continues to attract excellent readership.

Tom Whitworth, the Scuttlebutt


Donna McGary
Whispers on the Web, with Jack Henslee, Editor and coordinator of Speaking Out. Kim Almand is coordinator of the monthly professional column, VoicePoints. Other monthly contributors, Len Hynds, the British poet, and Noirin Sheahan, a fabulous writer in Ireland. Frank Klett continues to share information on the technology front and also works with the WW Forum to answer questions about computers. My column, the Scuttlebutt, so far is truly ship on a variable course. We have others who write for us occasionally and we always welcome new contributors. We publish the newsletter, the first of every month audience. Things in general became challenging for us when we lost Pat and we continue to handle that as best we can. As hard as Pat strived to pass down things to us, she nor any of us knew that her passing was eminent. Among these challenges, she was one of only three that could post to our website, including the newsletter. Due to an issue with our software company, we got down to only one person with access to website posting, that being Ron Mattoon. For the months of March and April, Ron personally entered all website updates and our issues of WotW. I refuse to consider where we would have been without Ron’s dedication to keeping us afloat. We are in the process of replacing the cause of that problem and now have both Stacy and Ron operational for the time being. Donna McGary is now Managing Editor of.

ELECTIONS & OFFICERS


The election will be coming up in November and notices will be on the list regarding any offices being voted on. All sustaining members are eligible to vote in our elections. During this period, Ron Mattoon was elected by the existing board to the role of Director. This puts us at full capacity with all 9 officer and director slots currently filled.
WW AT THE IAL
This year, the IAL ANNUAL MEETING AND VOICE INSTITUTE , took place in June at Newport News , VA. We seated 106 for the annual dinner and Bruce Medical sponsored our pre-dinner reception for the 18th consecutive year. We presented three special awards to Mike Rosenkranz, Jeff Vanden Hogen, and Ron Mattoon. Eight attending the Voice Institute, including five first-timers received scholarship totaling over $5,000. Out guest speaker was Helen Grathwohl, New IAL board member and President of the Tidewater Lost chord club. WebWhispers was well represented at the meeting of delegates held Saturday morning, with eight delegates present. The official announcement was made that IALs AM/VI for next year will take place in Orlando, FL June 6-9.More will be published on that as details become available.

Tom Whitworth, President

January 1- June 30, 2017 – Jeff Vanden Hogen

 

EMAIL DISTRIBUTION LISTS:


On our Regular WW list, we have 203 active subscribers and 9 on the vacation list. Our Digest list consists of 1927 active subscribers and 42 on the vacation List. Total count of subscribers on these lists which we often refer to as “The Daily Whispers” totals 2181 unique email addresses. As usual the numbers would be considerably greater due to numerous shared email accounts.

Our Daily Whispers digest list still arrives in subscriber’s mailboxes twice daily on a typical day, whenever there is activity to trigger its release. If there is no activity, then no emails will be generated and/or distributed until VP Internet Activities: January 1 activity is resumed.

During the period from January 1 through June 30, 2017, there were a total of 445 messages distributed on our “Daily Whispers” list which would average to be just around 2 ½ messages a day.

Our announcement or “Notices List” currently has 840 subscribed enrolled in it. This list is for those who wish to be WebWhispers Members yet do not wish to actively participate on our Daily Whispers List. The “Notices List” sends subscribers an announcement once or twice a month.

If you no longer wish to receive email from WebWhispers, yet wish to retain your membership, please consider subscribing to the vacation list, which is easy to do yourself by utilizing the link provided at the bottom of list emails sent to your email address or ask the list managers to assist you in doing so.

 

PROJECTS:



We started planning this year’s IAL that was held in Newport News VA. in the first part of the year and things went well. The WebWhispers Dinner was a hit with the help of Tom Whitworth and Donna McGary and others. I would also like to thank Sandy Olsavicky for the center pieces for the tables at the WebWhispers and the IAL Dinners. We also ordered some new Tee Shirts to replace our depleted supply of smaller sizes. Next years IAL will be held next June 6th to the 9th 2018 in Orlando FL.

 

LIST MANAGERS:

 

Please consider offering a special note of appreciation and thanks to David Kinkead and Scott Sysum for their continuing role in maintaining a majority of the workload pertaining to management of our email lists. Whenever a new application or an update is submitted from our website, these are the folks who are on top of it. listmgr@webwhispers.org

 

MODERATORS:



Your Email Distribution List Moderators are as follows:
Tom Olsavicky---------Chief Moderator
Carl Strand--------------Backup Moderator
David Kinkead----------Moderator
Jeff Vanden Hogen----Backup Moderator
Michael Csapo----------Backup Moderator
Peter Meuleveld-------Moderator
Jody Ann Black---------Moderator
Ron Mattoon-----------Backup Moderator
Tom Whitworth--------Moderator

We presently have nine moderators, who are receiving messages. Tom Olsavicky, our Chief Moderator, is much appreciated for his work in training new Moderators. setting up the monthly Moderating Schedules, and keeping our moderated List running smoothly.
All 9 moderators serve on the Moderator Advisory Committee. Any compliments, criticisms, suggestions or comments concerning the moderators may be addressed to moderator@webwhispers.org .

I am truly blessed to be able to serve as your VP Internet Activities the last six months, and looking forward to the next six. Enjoy the rest of the summer. It is going fast and so is the rest of 2017. The IAL June 6th to June 9th, 2018 will be in Orlando FL. and I hope to see you all there.

Sincerely,
Jeff Vanden Hogen – VP Internet Activities

 

VP Member Services:– January 1, 2017 - June 30, 2017 Scott Sysum

 

SalesForce Database Records

Account ID: 0016000000H8BAK (15 records)
Account ID: 0016000000NMLjl (67 records)
Account ID: 0016000000NMLlN (7 records)
Account ID: 0016000000NMLlX (4 records)
Account ID: 0016000000NMLlc (1 record)
Account ID: 0016000000o4Tra (701 records)
Account ID: 0016000000o4TsY (186 records)
Account ID: 0016000000o4TtC (257 records)
Account ID: 0016000000o4Ttl (23 records)
Account ID: 0016000000o4TvY (15 records)
Account ID: 0016000000snHeN (396 records)
Account ID: 0016000000snHit (1,882 records)
Account ID: 0016000000snHjI (28 records)
Account ID: 0016000000snHjg (221 records)
Account ID: 0016000000snHjl (54 records)
Account ID: 0016000000snHjq (1 record)
Grand Totals (3,858 records)


I - is Inactive
N - is on Notices List and received infrequent reports
W - is on one of the WebWhispers list and received emails daily.
THANK YOU DONATION LETTERS
Jody Black is helping with the Sustaining Members list and also with Neck breather pins provided by Bruce Medical to those donating $15 or more.
Marilou Percival continues to do an excellent job with our donor thank you and confirmation letters.
BROCHURES
Harry and Gail Jensby are sending out brochures upon request and do an incredible job with a quick response time, often the following day.
We seem to have a run on brochures lately and provided 250 to the recent event at MD Anderson. It is my understanding that all were used.
LOAN CLOSET
Carol and Roger Johnson are continuing excellent work running our loan closet and being sure those who need to borrow an instrument can get one.
We currently have a good inventory of ELs available.
Scott Sysum. VP Member Services July 8, 2017

________________________________________

VP Website Info – January 1, 2017 – June 30, 2017 - Mike Rosenkranz


WW Library – http://webwhispers.org/library/library.asp
THE WW Library has all the information you need on how to live following a laryngectomy. It will teach you the best way to continue to live a full life while you adapt to your new lifestyle. Volunteers have spent years compiling this information, so do not try to absorb it all at once. Set aside short periods of time in your daily schedule to read and remember all this new information. Scroll down the left side of any page, click on the subject of your choice and start reading. Ron Mattoon is our Library Chair and can use volunteers to contribute library items and keep our library updated. You can work at your own pace, and on the subjects that interest you the most. To volunteer, write to library@webwhispers.org
WW Forum: Click on http://forums.delphiforums.com/webwhispers/start to log into or join the WW Forum. When joining, you will choose your own Forum ID and password. Save that information to your computer for fast Forum access.
From the earliest days, the Forum has been the main socializing area of our website. More recently, it has evolved into the place to post specific questions and problems. You will receive replies from those who have been on this journey before you. Get to know the Forum by reading the messages that are already there. Click reply at the bottom of any message to join that discussion. Start a new discussion by clicking NEW in one of our sixteen folders. The joy of the Forum is that, unlike Facebook, when you want to look for an item, you will know exactly where to look every time. We invite you to join us, and make a visit to the Forum a daily habit.
William Cross is your Forum Host. John Isler, Anne Rinaldi Ammenti, and Mike Rosenkranz are Forum Managers. They can be reached at forummgr@webwhispers.org

The WebWhispers Facebook Group is the most popular of our support venues. A request for help or support will see an almost instant response at any time of the day or night, which quickly grows into a steady stream of responses.
We are a Secret Facebook Group. Our Group, and its members cannot be seen by anyone who is not a member. What is said within the Group remains within the Group. This allows our members to talk about their most intimate feelings when seeking support.
The one problem we have is adding new members to our Secret Facebook Group. Since we cannot be seen by non-members, we ask you to tell every laryngectomee and caregiver how to join us.
SEND A FRIEND REQUEST AND FB MESSAGE to one of our administrators at the FB page of William Cross at william.cross.752, Shmuel Mitchell, John
Isler or Anne Rinaldi Ammenti. Tell us if you've had cancer of the throat or larynx or are a caregiver or professional. Please include your email address.
Respectfully submitted,
Mike Rosenkranz, VP Website Information

 

VP of Finance and Administration


Financial Report July 1, December 31, 2016
Jack Henslee
The following report is the semi-annual report for the period of January 1, 2017 – June 30 2017.
All of the bank balances and the table below represent our reconciled QuickBooks records as of June 30, 2017. President Tom Whitworth has also reported that the 2016 Federal tax return was also filed in this time frame.
All revenue received year to date was from the donations of our members and other supporters, with exception of payments for the annual WW dinner. A big thank you to all of you that helped support us.
Wells Fargo Checking- $11,784.93
Wells Fargo Savings-available funds $ 47,090.93
The savings account also includes these special funds:
Dutch Helms Emergency Fund - $10,667.35
Buck Martin Bequest - $5,500

 

WebWhispers, Inc.
Statement of Activity
January - June, 2017

Total
Revenue
Donations 2,719.85
Sponsorship 1,600.00
Unrestricted Donations 0.00
Web Whispers Dinner 2017 2,959.31
Total Revenue $7,279.16
Gross Profit $7,279.16
Expenditures
ATOS Award 1,600.00
Bank Charges 13.00
Board Expenses 270.00
Buck Martin Scholarships 2,250.00
Delphi Forum Expense 49.50
IAL Annual Dues 175.00
IAL Table 590.00
Legal & Professional Fees 22.00
Meals and Entertainment 238.75
Office Expenses 137.38
Other General and Admin Expenses 74.89
Postage 19.25
Promotional 913.36
Shipping 98.20
Software 24.99
Taxes & Licenses 850.00
Travel 5.00
Uncategorized Expenditure 469.90
Web Hosting 845.00
Website Maintenance/Development 756.00
Total Expenditures $9,402.22
Net Operating Revenue $2,123.06
Other Expenditures
Reconciliation Discrepancies -1.26
Total Other Expenditures $1.26
Net Other Revenue $1.26
Net Revenue $2,121.80



Friday, July 14, 2017 10:44:17 AM GMT-7 - Accrual Basis



 

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