administration

 

 

administrative notices

 

 


 

As of 7/23/14, our new address for sending checks to our accounting department is:

Our address for all mail is:

WebWhispers, Inc.
P O Box 1275
Powder Springs, GA 30127


 


 

Name Change to WebWhispers, Inc.

From: Pat Wertz Sanders
Subject: [WebW] Votes on Name Change to WebWhispers, Inc.
Date: July 3, 2007 6:26:17 PM CDT

The votes were overwhelming. Our Sustaining Members voted Yes to change our name officially to WebWhispers, Inc.

An official transcript of the voting record has been sent by Jeanne Graden, who charted it out. This will be printed and attached to Terry Duga's file relating to the name change and he will make the official request immediately.

Thanks to those who voted.

 

From: Pat Wertz Sanders
Subject: Notice of Ballot to change name to WebWhispers, Inc.
Date: June 26, 2007 3:51:03 PM CDT

 

For many years, the name of our organization and support group has been known simply as WebWhispers. From the time we were incorporated in 1998, the official name and the one used on documentation has been WebWhispers Nu-Voice Club, Incorporated.

The Board of Directors has approved and recommended that the new official name follow our well known name and that the WebWhispers Nu-Voice Club, Incorporated, become WebWhispers, Incorporated. Our sustaining membership needs to vote on that.

Sustaining members (formerly known as voting members) are the members who have made contributions to sustain our website, lists, and expenses that allow this organization to exist. These are the only people who may vote. A list of the 168 Sustaining members may be found at:

http://webwhispers.org/donations/thanks-to-supporters.asp

Because of the switch from old to new website, we have included, in 2007, all donations since August 2006. We tried in the transfer of the website and the new method of recording to find a method that would improve accuracy and yet, there could be some that slipped through the cracks. If your name is not on the list and you need to remind us of a donation, please just inform me and I will check my records and send on appropriately. Our treasurer will check the books while Sunny will check the database for an error in transcribing online. We have all of the information. We just want to be sure it has all been entered properly. (Dinner seats do not count as a donation unless you included an extra amount above the cost of the dinner).

If any new sustaining members join us during this week, we will be updating with the recent data and any donations of $5, or more, received up until and through July 3th, 2007, 5PM Eastern will be able to vote. The voting will then be closed. You will have a full week to vote.

If you have not made donations and wish to, please check here for online donations using Visa or Mastercard:
http://webwhispers.org/donations/online-donations.asp
or
All snail mail donations should be sent directly to Treasurer Terry Duga.
Make checks payable to "WebWhispers"

Voting is now open, YES to change the name to WebWhispers, Inc. and NO to retain the WebWhispers Nu-Voice Club, Inc.
Please enter your name and email address before voting or it will not be counted.


The ballot is at the following location:
http://www.webwhispers.org/xxxxxxxxxxx

Pat Sanders
President
WebWhispers, Inc

 

Policy statements

 

SPECIAL USE FUND

Approved January, 2014

The BOD voted to transfer money from available funds once a year for running WebWhispers and add it to the Dutch Helms Emergency Fund, a special use fund, where it would be in the event of an emergency problem with one of our systems or programs. At that time, it was decided to transfer $5,000 for 2014 and $5,000 for 2015.

The Accounting Committee and the BOD will decide the amount each year depending on our current financial need.

 


 

OFFICERS EXPENSES

Approved September, 2013

NEW Clarification of expense rules:
This applies to Officers (BOD is not automatically included)


1. IAL Registration. Any WW Officer who attends the IAL is eligible to add the IAL registration fee to their expense report and WW will refund.


2. IAL expenses. For those WW Officers working the IAL, representing WW at the table, meetings, or working on the banquet, $50 a day per diem, with max of 5 days, may be put on an expense report and be covered by WW.


3. ISP expenses. WW Officers may add $20 per month to their 6 month expense report toward ISP charges.


4. Telephone expenses. WW Officers may add $25 per month to their 6 month expense report toward Telephone charges.


Pat Sanders, President
WebWhispers, Inc

 


 

Approved March, 2013

Each officer or director will automatically be a sustaining member for the term being served and it will be posted to their member card immediately after election or appointment.

 


 

Approved January, 2011 (see 2013 for update on these)
Clarification of expense rules:
This applies to Officers and current Webmaster. (BOD is not automatically included)
1. IAL Registration. Any WW Officer who attends the IAL is eligible to add the IAL registration fee to their expense report and WW will refund.
2. IAL expenses. For those WW Officers working the IAL, representing WW at the table, meetings, or working on the banquet, $50 a day per diem, with max of 5 days, may be put on an expense report and be covered by WW.
3. ISP expenses. WW Officers may add $20 per month to their 6 month expense report toward ISP charges.
Pat Sanders, President
WebWhispers, Inc

 


 

MANAGING  WW ELECTIONS

Approved September, 2008
WW General Election Rules and Schedule

http://www.webwhispers.org/about/Elections.asp

 


 

CONFLICT OF INTEREST - WW EC/BOD

February, 2006
Conflict of Interest WW EC/BOD

This policy statement is in the interest of avoiding any conflicts of interest or bias, or even the appearance of the same, in the decisions made by the WebWhispers EC/BOD while in the process of serving as responsible officers for our membership. Simultaneously serving two separate organizations may create compromised loyalties and the WW management must strive to maintain total openness in discussions and decisions among themselves.

Therefore, effective immediately, the WebWhispers Club shall not have any of the WebWhispers EC/BOD serving simultaneously on the IAL EC/BOD. We feel this is for the good of WebWhispers and will avoid any real or perceived crises of trust and confidence when matters are to be decided that reflect on changes in either organization. This would hold special significance when these interests are at odds or in opposition.