annual reports

 

 

WebWhispers Semi-Annual Reports

WebWhispers officers are required by the bylaws to file semi-annual reports to the membership.  You will find the history of our growth in these current and past reports.

 

2002 Reports

Semi-Annual Officers' Report to the Membership
(1 July - 31 December 2002)

President's Message: July - December 2002 - Murray Allan

The following Officers were reelected in December to represent WebWhispers for a two year term:

Pat Wertz Sanders - Vice-President - Web Content (2004)

Terry Duga - Vice President - Finance and Administration (2004)

Pat and Terry are outstanding members and were elected by acclamation.

WebWhispers was well represented with eight delegates at the Annual Meeting which was held in Vancouver, British Columbia, Canada in July.

It is indeed an honor to announce the winner of the Casey-Cooper Laryngectomee of the Year Award for 2002 was our esteemed Vice-President of Web Information, Pat Wertz Sanders. Pat is highly deserving of this award due to her extreme devotion to WebWhispers and her HeadLines publication plus her visitations to pre and post-op laryngectomees and many other laryngectomee related tasks. As I have stated many times before Pat is indeed the Great Guru of Laryngectomees. The award was presented to Pat at the WW dinner held in Vancouver, B.C. in July.

It was greatly appreciated by all - the work that Libby Fitzgerald did in arranging and coordinating the WebWhispers dinner held in Vancouver. It was a superb effort which was enjoyed by everyone who was able to attend.

I am pleased to announce that Philip Clemmons has been appointed as Chair of the five member committee who will select the next winner of the Casey-Cooper Award for 2003. This award will be presented at the annual WW dinner held in conjunction with the IAL Annual Meeting which this year will be held in Atlanta, GA.

As always, our founder and Webmaster, Dutch Helms, continues to do a superb job in managing the WW site as well as the IAL site. I once again would like thank Dutch, Pat Sanders, Terry Duga and Libby Fitzgerald for all of their time and effort in making WebWhispers number one in serving laryngectomees, and those with speech impairment and their caregivers.

The individual reports of the Officers will follow.

On behalf of the Executive Committee, I would again like to thank all members who have aided, assisted and actively participated in your Club.

Should any members have any suggestions, questions or constructive criticism please contact me at: argus@shaw.ca

Best regards to all,

Murray Allan, WW President

VP for Web Content Report: July - December 2002 - Pat Sanders

I appreciate being reelected in the December election for a term of 2 years and will do my best for WW. It has been a pleasure to serve with these capable officers and I am looking forward to continuing my association with them.

Delphi Forum
Our message boards are active, but the chat room is not being used much. My opinion is that message boards can be used night and day and the messages stay on there for a long time so everyone reads and answers at their own speed. That works well. If you are interested in joining the social aspect of WebWhispers, Email Dutch and he will set it up.

WWHealthHelp Listserv
Ed Stone of the Voice Institute is now helping with WWHH and we have about 70 professionals enrolled, but not much activity.

WebWhispers Listserv
Dutch will be giving the statistics but, in short, the WW email list is very active and many people are finding us every month, partly due to the rise in computer use, partly because of our members spreading the word through personal contact and brochures.

Website Design/Content
The website continues to grow with more information being added almost daily and we appreciate members who have sent us additions and suggestions.

IAL Annual Meeting
Working with Murray Allan and the folks at Grayline Tours, we set up a choice of discounted tours, not only for our WW members but also for the IAL members and their families. These were great fun and we got to see this lovely area. Libby Fitzgerald and I set up a table for WW information and spent a good bit of time talking to new prospects along with greeting old friends and other WW members.

WW Cruises
1. The 2002 Alaskan Inside Passage cruise on Royal Caribbean Vision of the Seas was a very successful venture. We had our entire group together for dinner every night and one morning we had an educational seminar with Ed Stone that was wonderful. We had a cocktail party for the entire group which was very well attended and enjoyed by all. This was a free party for our guests, hosted by me and Peggy/Don Byron from Cruise Vacations. The Alaskan tours were fun and we filled several buses on most of them. Some of our travelers took off on their own and took extra land tours.

2. The 2003 Eastern Caribbean one week Cruise is scheduled for November 8, 2003 out of Miami and the web site is set up on WebWhispers with all of the information. As of now, we have 56 reservations almost all WW members.

WebWhispers Journal
David Blevins is still our hard working editor and puts online an excellent newsletter each month. David has also taken on the editorship of the IAL News

Pat Sanders, VP for Web Content

VP for Member Services Report: July - December 2002 - Libby Fitzgerald

Membership Data
Our membership continues to grow on an almost daily basis and I've noticed that many new members are recent laryngectomees with some joining us pre-surgery. This indicates that medical professionals are guiding their patients to us ASAP in recognition of the valuable service we provide. It's also very heartening to see long term larys discovering us as they surf the Internet.

The number of voting members for 2002 totaled 237 and for 2003 we already have 90 members. To become a voting member and be able to elect officers or participate in policy decisions, a minimum donation of $5.00 is required. This helps defray postage fees for mailings of brochures, membership cards and supplies from our Loan Closet, plus future printing fees when additional brochures are needed. Your donations also help defray the costs of operating the web site and our two ListServs. Be sure to direct all donations to Terry Duga, our Treasurer.

Remembrances
It may be well to remember herein our fellow WW members who passed on during 2002: David Belik - Lincoln, NE, Scotty Chandler - Anniston, AL, Dan Clark - Onlasaka, WA, Lydia DeFago - Tinton Falls NJ, Clinton Dutcher- Pace, FL, Philip Esch - Milan, MI, Adele Evans - Gaithersburg, MD, Elizabeth Farrant, Cowley, Oxford, UK, Greta Fawdon - Bradwell, Great Yarmouth, Norwich, UK, Alma Fredricks - Sandy, UT, Dave George - Parker, CO, Bert Haberfeld - North Haven, CT, Jack Henshaw - Las Vegas, NV, Daniel Hoback - Roanoke, VA, Richard Holl, Sr. - Glencoe, AL, Tim Kadow - Kankakee, IL, Richard Kroh - Elysburg, PA, Tom McGinn - Lincoln, NE, John Modenbach - Raleigh, NC, Richard Moulton - Tavares, FL, Donald O'Hare- Flushing, NY, Joe Ogle- Gladstone, MO, Mike Palazzo - Garfield Heights, OH, Fred Phillips - Gulfport, MS, Roger Scharmen - Cantonment, FL, Joseph Schell - Helena, MT, Marie Sherwood - Hughesville, PA , James Thomas - Columbus, MS, David Wales - El Paso, TX, Jeanie Williams - Katy, TX, Robert Wislocky - Union City, NJ, Theresa Wooldridge - Worcester, MA, and Donald Zipp - Sagamore Hills, OH. These deceased members, along with those of previous years, are also listed and honored on our In Memoriam Page, located at: http://www.webwhispers.org/pages/inmemoriam.htm

Loan Closet
Throughout 2002 and until the beginning of December, our Loan Closet Custodians were Don and Rosalyn Cockrell. We deeply appreciate their careful stewardship of our equipment and wish them well in their planned travels. Our new custodians are Judy and Bill Ramboldt and they are working closely with me in continuing this valuable service. To see the full inventory, go to our website under Member Services, then scroll down to Loan Closet. Basically, we have Servoxes, Cooper-Rands, Tru-tones, batteries, Chattervoxes, books and tapes plus various stoma covers. These donated supplies are for members in need of a temporary loan of equipment. Any questions regarding this, please contact Judy and Bill at "jwramboldt@aol.com" or me at "Lijofitz@aol.com".

Brochures
Our brochures have been requested by many members for distribution at hospitals, local clubs, conventions, SLP and ENT offices. Several suppliers include them with their outgoing orders as well. We mailed out over 2000 in the last 6 months of this year and are keeping an eye on the remaining supply in anticipation of a reprint. A copy of our brochure, plus our pins and patches can be seen on our website.

Pins and Patches
We still have many WebWhispers pins and patches in stock and they are very attractive and useful in making others aware of who we are. The pins are $5.00 each or 6 for $25.00. The patches are $1.50 each, 4 for $5.00 and 9 for $10.00 (US funds) Our merchandisers are Rae and Wilda Provost and they will mail them out after being notified that payment was sent to Terry Duga. Checks should be made out to "WebWhispers Nu-Voice Club" and mailed to Terry Duga, 6115 North Park Avenue, Indianapolis, IN 46220.

WW Banquet
It was my privilege to coordinate the WebWhispers award banquet held in Vancouver during the IAL Convention on Friday, July 12th. We had over 109 attendees, which was a great turnout and of course, we all were so proud of Pat Sanders, our Casey-Cooper Award winner, along with our other fun award winners. The food got rave reviews too.

Happy New Year to all of you and best of health in 2003!

Respectfully submitted,

Libby Fitzgerald - VP - Member Services

VP for Finance and Administration Report - Jul-Dec 2002 - Terry Duga

Thanks to the generosity of the members and others, WW remains very solvent. As of December 31, 2002, we had $9,984.40 in our bank account. We made the following expenditures since the last report:

Expenditures for the Casey-Cooper Award and certificates and frames given at the awards banquet: $174.21. This money comes from donations given specifically to fund the awards.

The banquet, itself, cost $3,166.35. This amount was paid by the diners.

Postage $97.85.
Postage and supplies for the brochure $78.06.
Office supplies, mostly ink $62.94.
Telephone $112.50
Listserve costs $74.70
Quicken accounting program $31.49 (this was donated by a caring member who knows I need all the help I can get).
A Gateway Computer (labeled and inventoried as WebWhispers property) to run the site and ListServs $1,595.00.

So, once again, WW remains financially sound.
I wish to thank everyone who made a donation. Please remember that your donations are tax deductible in the United States.

Terry Duga, VP for Finance and Administration

Webmaster's Report: July 1 - December 31 2002 - Dutch Helms

Between July 1st and December 31st, the entire "WebWhispers" web site received 97,362 visits (or "page hits"). The web site's Home Page received over 13,816 "hits" from interested Internet surfers. (169,518 total Home Page "hits" as of 31 December 2002). This was an average of 76 "Home Page Hits" per day.

During this same period, our WW Journals received the following total "hits": Jul - 440, Aug - 632, Sep - 413, Oct - 369, Nov - 327, and Dec - 286.

Also during these past six months, the following most popular pages recorded the following number of visits:

Member Services - 4,840 Suppliers - 4,380
Member Roster - 3,996 General Information - 3,561
Hints Index - 2,409 2003 Cruise Pages - 2,396
Participants - 2,275 2002 Cruise Pages - 2,061
Club List - 1,519 Forum/Chat Page - 475

The most popular Hints pages were:

Stoma Covers - 2,956; Side Effects - 2,148; Stoma Care - 1,274

Since July 1st, we have continued to add web site participants. As of June 30th, we had 856 laryngectomees/caregivers with an additional 119 medical/medical support/supplier personnel -- a total of 975 registered participants. During July we contacted most of the known "inactive" participants and removed 96 who were no longer interested in being listed. This reduced our laryngectomees/caregiver number to 760. Since then, however, we have added 122 new laryngectomees/caregivers (a 16% increase) and 10 medical/medical support/supplier personnel (an 8% increase) ... ending CY2002 with 882 laryngectomees/caregivers and 129 medical/vendor personnel ... for a total of 1,011 participants. Of these 1,011 listed individuals, approximately 747 (an 8% increase) actively participate on the WebWhispers Email LISTSERV distribution system - 512 on normal distribution, 145 receiving the Digest version, and 90 on "vacation." Additionally, 225 WW members (an 8% increase) also participate on the WWHealthHelp LISTSERV. During the past six month period, approximately 2,579 Email messages were sent via the WebWhispers Email LISTSERVS (WW and WWHH) -- an average of 14 per day.

To serve as a private Bulletin Board and Chat Room for our members, we created in early February 2001 the WebWhispers Forum on Delphi.com. As of 1 July 2002, 219 WW members had taken the steps necessary to join the Forum. Since then, an additional 22 WW members joined, for a total current Forum membership of 241 participants. Since July, these Forum members accessed the Forum over 5,800 times, posting 1,044 messages, and generating over 15,900 message/discussion page views. As of December 31st, a total of 2,901 messages remain posted to the Forum. Note: those WW members not yet members of the Forum can get the "joining instructions" simply by requesting them from the Webmaster or additional details can be found on the site at: http://www.webwhispers.org/pages/bboard_chat.htm

We began on July 1st with 208 members holding annual Voting Membership. Between July 1st and December 31st, an additional 29 participants became Voting Members - for a total of 237 Voting Members for CY2002 (we closed out CY2001 with 252 Voting Members). All Voting Members have contributed financially to the club, some more than once and many for amounts in excess of the annual $5.00 minimum requested. Remember, as a Voting Member: (1) you can run for any of the Club's elective offices, potentially serve as a club Delegate to the IAL meetings, and have the opportunity to vote on all issues brought to the Club by the Executive Committee; (2) you are actively participating in a club that is aiding and rehabilitating persons who are laryngectomees and/or suffer from voice disorders; and, (3) you are substantively demonstrating that you care that WebWhispers grows and prospers and has continued meaningful financial support. As of December 31st, we had 90 Voting Members enrolled for CY2003.

On Jan 1st, our WebWhispers Archives were reformatted and given a new addresses:
WW - http://archive.mail-list.com/webwhispers/
WWHH - http://archive.mail-list.com/wwhealthhelp/
These Archives now retain messages for a full year. On 31 December 2002, the WW Archives contained 4920 Emails, the WWHH Archives 238 Emails. These added services are provided by our ListServ owner at no additional cost to the club.

Also courtesy of our imaginative ListServ owner, we have also begun to add "annotations" to the SUBJECT line of all of our outgoing Emails. Now annotations (on WW - (WebW), and on WWHealthHelp - (WWHH)) are inserted at the beginning of each SUBJECT line so that recipients can know, in advance, prior to opening the Email, that the message is from the WebWhispers system and thus is virus and attachment free.

Additionally, since 1 July 2002, 115 more individuals took the time to leave messages/comments on the web site's Guestbook and this Guestbook has now had about 6,800 visitors (readers) since its inception. (Note: the Guestbook now retains the comments of the most recent 700 visitors who have left a message.)

Lastly, for those curious folks, in the middle of 2002 our web site was approximately 38.3 MB in size, containing 140 individual pages, 1,032 images (totaling 28.2 MB), and over 3,397 internal/external hyperlinks. As of 31 December 2002, the site had grown to 49.16 MB, containing 156 pages, 1330 images (totaling 38 MB) and over 3,878 internal/external hyperlinks.

Regards to all,

Dutch Helms - Webmaster

 

Semi-Annual Officers' Report to the Membership
(1 January - 30 June 2002)
President's Report: January 1 - June 30 2002 - Murray Allan

The past period has seen us very busy with the upcoming IAL convention in Vancouver from July 9-14.

The delegates elected to represent WebWhispers at the convention are:

Rita Burfitt - MommaBurf@aol.com
Philip Clemmons - philip@jelco-alubox.com
Dutch Helms - webmaster@webwhispers.org
Roger Jordan - RogerJordn@aol.com
Patrick Nash - dptydawg43@msn.com
Reuben Pruitte - HPruitte@webtv.net
Pat Wertz Sanders - pat@choralmusic.com
Richard Sipp, rsipp@earthlink.net

Also, under the leadership of Libby Fitzgerald, Vice-president - Member Services, we have an Awards Committee consisting of Philip Clemmons, Charles Lamar, Len Librizzi and Pat Morgan. Their task is to examine and recommend nominations for the Casey-Cooper Laryngectomee of the Year Award which is presented at the WebWhispers reception and banquet to he held on Friday, July 12 at the IAL convention. The committee also awards Achievement Certificates to WW members who are nominated by their fellow members.

I would like to thank Libby Fitzgerald for taking charge of the WW banquet and also Pat Sanders, Vice-president - Web Communications, for making all the arrangements for many of us that are taking the Alaska cruise following the convention.

Our Vice President - Finance and Administration, Terry Duga, has acquired a new computer and is currently busy installing a financial program in order that we can have instant access to our records. I thank Terry for all his great efforts.

As always, our founder and Webmaster, Dutch Helms, continues to do exemplary and outstanding work in managing the WW and IAL websites.

I would like to thank Dutch, Pat Sanders, Terry Duga and Libby Fitzgerald for their extreme dedication to WW. Without these individuals we would not be one of the best Laryngectomee Sites in the world.

The reports from these officers will follow.

Should you have any comments or constructive criticism please contact me at argus@shaw.ca

Very best regards to all!

Murray Allan
President - WebWhispers Nu-Voice Club

VP for Web Information's Report: January 1 – June 30 2002 - Pat Sanders

While this six month period was not one in which we started new informational projects, excepting one at the request of the Yul Brynner Foundation, there were plenty of chores to do with making gradual changes and additions to the website.

Both listservs and the Forum are working well and David Blevins continues to do an excellent job editing the WebWhispers Journal every month. Dutch Helms, our founder and Webmaster still does a miraculous job of getting everything on the website just about as fast as we can get information to him. The smooth running of the other activities are also to the credit of Dutch.

The WW Cruise closed with 118 people and 59 cabins sold and a total of 45 laryngectomees planning to cruise. We have had one cancellation since we closed, due to health reasons not related to cancer, to be subtracted and we won't know until the last minute if there will be more. We have set up tours for the cruise stops at 3 ports and a number of tours in Vancouver for all IAL members as well as our own group.

I want to thank a number of the members who have helped by working on aspects of information gathering for the Hints section on the WW website. I would also like to say thanks to the other officers who so capably fill their offices and quietly take care of their duties.

VP for Member Services' Report: January 1 - June 30 2002, Libby Fitzgerald

Dutch has provided some amazing statistics, among them the increase in our total membership during this period to 975 including laryngectomees, caregivers, medical personnel and suppliers. We are unquestionably the largest single support group in the IAL worldwide. With an increase in Voting Members from 120 on Dec 31st to 208 on June 30th, more of us are actively participating in all aspects of WebWhispers, and that's truly wonderful.

The Loan Closet, with donated equipment designated for members of WebWhispers, has had the following level of activity Jan. 1st - June 30th:

Loaned and returned:

5 Servoxes and chargers
3 Tru-tones
2 Chattervoxes
1 Cooper-Rand
Books and Tapes

Donated:

Stoma covers and related supplies

On loan now:

2 Servoxes with chargers
1 Servox-no charger or batteries
1 Cooper-Rand

Many thanks to Don and Rosalyn Cockrell, the Custodians of our Loan Closet, for this valuable information! To view the inventory, go to our website and look under Member Services and scroll down to Loan Closet.

Pins and Patches Sales:

Between Jan 1st and June 30th, 11 pins and 12 patches were purchased and mailed out by Rae and Wilda Provost, our merchandisers. Thanks, Rae and Wilda! If any of you planning to attend the IAL Convention would like to purchase them while there, I am bringing 50 pins and 200 patches with me. You can see what they look like at the bottom of our Member Services page. Pins are $5.00 each or 6 for $25.00. Patches are $1.50 each, 4 for $5.00 or 9 for $10.00. Those of you not attending the convention but interested in purchasing them, send a check made out to "WebWhispers Nu-Voice Club." Mail to: Terry Duga, WebWhispers Treasurer, 6115 North Park Ave., Indianapolis, IN 46220. Prices are in US Dollars and include cost of postage.

Brochures:

During the first 6 months of this year, 28 members requested a total of 1,708 brochures, which were mailed out for use with SLPs, ENTs, area hospitals, local clubs, and regional conventions. If any of you requested brochures but haven't received them, please write me again and I will take care of it by the end of the month. We still have a sizable supply available, so let me know your needs.

All in all, a busy time for us.

Respectfully submitted,

Libby Fitzgerald, VP for Member Services

VP for Finance and Administration's Report: January 1 - June 30 2002, Terry Duga

The WebWhispers Nu-Voice Club continues to prosper. As of July 2, 2002, we had $12,845.45 in the bank. (Within this total, the Bob Hodge Memorial Fund has $1,731.00, the Casey-Cooper Award fund has $275.00, and the WW Vancouver Dinner Fund has roughly $2350 ... to be fully expended in Vancouver.)

We have had the following expenses over the last six months:

Telephone: $229.25 (see explanation below).
Web Site: $178.45
List Serve: $224.10
Photoshop: $35.00 (see explanation below).
Mail: $4.87

Maintaining the WW site and listserv has dominated Dutch's telephone to a point where he was unable to take calls during most of the day. We looked into having a second line put in to allow Dutch contact with the outside world while he moderated the list. We found that a second line was not a viable option. Therefore, Dutch obtained a cell phone, at his own expense, to allow him to be in contact while he works for WW and WW assumed the cost of its proportional share of Dutch's standard, non-cell telephone service.

WW combined with the IAL and David Blevins purchased updated Photoshop software. This upgrade allows us to maintain the high quality of the WW Journal. The $35 is the proportion of the software that WW should use.

Thanks to the generosity of the members, WW stays healthy fiscally. Thank you for your generous support.

Terry Duga - VP for Finance and Administration

Webmaster's Report: January 1 - June 30 2002 - Dutch Helms

Between January 1st and June 30th, the "WebWhispers" website received 93,104 visits (or "page hits"). The website's Home Page received over 13,997 "hits" from interested Internet surfers. (155,702 total Home Page "hits" as of 30 June 2002). This was an average of 77 "hits" per day. During this same period, our 2002 WW Journals received between 293 and 431 "hits" each month (Jan - 431, Feb - 306, Mar - 294, Apr - 343, May - 311, Jun - 293), our Hints Index received a total of 2,253, the WW 2002 Cruise pages had 2,392, and the Loan Closet Page had 258. Also, during this six month period, our Member Services Page had 4,413 "hits," the Suppliers' Page 4,778, the Member Roster Page 4,102, the General Information Page 4,023, the Participants Page 2,366, and the Forum/Chat Page 882. The most popular Helpful Hints page was "Side Effects" with 1,875 "hits."

Additionally, 106 more individuals took the time to leave messages/comments on the Website's Guestbook and the Guestbook has now had about 6,100 visitors (readers) since its inception. (Note: the Guestbook now retains the comments of the most recent 581 visitors who left a message.)

Since January 1st, we have continued to add Website participants. As of June 30th, we had 856 laryngectomees/caregivers (a 10% increase) throughout North America and abroad with an additional 119 medical/medical support/supplier personnel (a 7% increase). Of these 975 listed individuals, approximately 691 (a 13% increase) actively participate on the WebWhispers Email LISTSERV distribution system - 470 on normal distribution, 124 receiving the Digest version, and 97 on "vacation." Additionally, 208 members also participate on the WWHealthHelp LISTSERV. During the past six month period, 2,335 Email messages were sent via the WebWhispers Email LISTSERVS (WW and WWHH) -- an average of 12 per day.

To serve as a private Bulletin Board and Chat Room for our members, we created in early February 2001 the WebWhispers Forum on Delphi.com. As of 1 January 2002, 193 WW members had taken the steps necessary to join the Forum. Since then, an additional 26 WW members joined, for a total current Forum membership of 219 participants. As of June 30th, 2,106 messages remain posted to the Forum (several hundred pre-December 2001 messages have been deleted as "old"). Note: those WW members not yet members of the Forum can get the "joining instructions" simply by requesting them from the Webmaster and additional details can be found on the site at: http://www.webwhispers.org/pages/bboard_chat.htm.

We began on January 1st with 120 members holding Voting Membership. Between January 1st and June 30th, an additional 88 participants became Voting Members - for a total of 208 Voting Members thus far for CY2002 (we closed out CY2001 with 252 Voting Members). All Voting Members have contributed financially to the club, some more than once and many for amounts in excess of the annual $5.00 minimum requested. Remember, as a Voting Member: (1) you can run for any of the Club's elective offices, potentially serve as a club Delegate to the IAL meetings, and have the opportunity to vote on all issues brought to the Club by the Executive Committee; (2) you are actively participating in a club that is aiding and rehabilitating persons who are laryngectomees and/or suffer from voice disorders; and, (3) you are substantively demonstrating that you really care that WebWhispers grows and prospers and has continued meaningful financial support. Again, as of June 30th, we had 208 Voting Members enrolled for CY2002.

On Jan 1st, our Archives were reformatted and given a new address ( http://archive.mail-list.com/webwhispers/ ). Additionally, instead of retaining all messages for only 180 days, the Archives now retains messages for a full year. This added service is being provided by our ListServ owner at no additional cost to the club.

For those curious folks, in the middle of 2002 our web site was approximately 38.3 megabytes in size, containing 140 individual pages, 1,032 images (totaling 28.2 MB), and over 3,397 internal/external functioning hyperlinks.

Dutch Helms - Webmaster

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