annual reports

 

 

WebWhispers Semi-Annual Reports

WebWhispers officers are required by the bylaws to file semi-annual reports to the membership.  You will find the history of our growth in these current and past reports.

1999 Reports

Semi-Annual Officers Report to the Membership
(31 December 1999)
This is our second semi-annual report. Given the circumstances of our growth and recent incorporation, we will begin producing quarterly reports of activities for each January - March, April - June, July - September, and October - December quarters.

We have accomplished much in the last six months, somewhat offsetting what we have unfortunately lost. We are achieving a critical combination of momentum and mass that will guarantee that our WebWhispers community will be around as long as there are laryngectomees and the Internet. "WebWhispers.org" will grow and prosper with or without any one individual (except Dutch :). We demonstrate daily some basic elements of humanity -- an open-armed sharing, the eagerness to help others, and a generosity of spirit -- without any qualification or prejudice. I feel privileged to be an officer of this organization, and I am grateful for everyone's support and assistance.

Carter Cooper, President, WebWhispers
coopermon@mindspring.com

Officers Report to the Membership: July - December 1999
(as of 31 December 1999)

• Since its inception, the "Cancer of the Larynx" Web Site's Main Index Page has received over 65,060+ visits (or "hits") from interested Internet surfers. This is an average of over 50+ "hits" per day. Additionally, over 425+ individuals have taken the time to leave messages/comments on the Web Site's Guest Book.

• Since July 1999, we have continued to add Web Site members and, at year's end, had 404 laryngectomee/caregiver members (a 25% increase) throughout North America and abroad with an additional 66 medical/medical support/supplier personnel (a 13% increase). Of these 470 individuals, approximately 363 (a 27% increase) actively participate on the WebWhispers Email ListServ distribution system. In the last six months of 1999, over 2500 separate messages have been exchanged over the WebWhispers Email ListServ.

• Since July, our CY 1999 WebWhispers Voting (contributing) Membership increased from 110 to 160 Voting Members (a 45% increase). All contributed financially to the club, some more than once and many for amounts in excess of the annual minimum requested. We entered CY 2000 with 110 members holding Voting Membership for the Year 2000.

• In mid-October, the WebWhispers Web Site obtained a registered Internet Domain Name (www.webwhispers.org) and, due to space limitations, was moved from the AOL server to its own dedicated server, thus increasing its viability, flexibility, and ability to grow into the future. The site is now maintained using Microsoft's FrontPage 2000 software.

• We have continued to expand the Web Site to include increasing member participation, better and more comprehensive references for laryngectomees, adding new pages, reorganizing the Hints Section, reformatting the monthly Newsletter, adding a new Bulletin Board capability and adding more extensive links to other sites.

• The Voting Members had earlier approved the purchase of 300 WebWhispers Logo Lapel/Collar pins from Logos Etc., of Anacortes Washington. The logo pins were very well received and all seemed very happy the way they turned out. Our records reflect that 208 pins were actually sold and, after deductions for postage, the Club's Treasury took in $747.50. Unfortunately, some of the pins sent through the mail were not properly packaged and several were damaged and replaced, so we only have 51 pins remaining at this time. If any members still desire a pin, the cost is $3.00 each and they are available from Darlene Parker, Club Secretary.

• The WW Loan Closet Program continues to grow — see the Loan Closet Update and Inventory on the Web Site, compiled by Darlene Parker.

• Eight delegates represented the Club at the IAL Annual Meeting in Reno, Nevada. In addition to representing the Club's interests at this meeting, these delegates also wrote and sponsored a major proposal at the meeting aimed at strongly urging the IAL to establish its own Web Site and Internet presence no later than the end of CY 1999. This proposal was accepted and a new IAL web site was finally inaugurated in late September.

• The WW's dinner in Reno was a huge success. We ended up with 82 firm/paid-for reservations and took in $2,050 for the dinner. After some "no shows," 78 attended the dinner, so a final bill was paid to the Peppermill in the amount of $1950.00.

• WebWhispers was formally incorporated in the State of Indiana - to go along with our future 501(c)(3) status — at a minimal cost to the Club.

• We continue to pursue obtaining 501(c)(3) non profit status with the IRS — which, if our Treasurer is correct, will require a $150.00 application fee.

• We continue to mail out Membership Certificates to the Contributing/Voting members. Additionally, all members are also mailed individual Club/IAL membership cards reflecting their WebWhispers club affiliation.

• We continue publish a monthly Newsletter.

• The annual election of club officers (President, Vice President, Secretary, and Treasurer) was held in mid-September 1999.

• All dues/contributions received from members on or after 1 October 1999 were credited towards CY 2000 Club Voting Membership.

• We have a healthy bank balance to finance the activities of the Club for the coming months and to implement whatever worthwhile programs the Voting Members agree on. See the full Treasurer's Report below, compiled by Terry Duga.

Dutch Helms - Webmaster
**************
TREASURER'S REPORT
WebWhispers remains solvent.

Costs for Web Site:

This year we spent $298.80 for our Email ListServ service, $70.00 for our Domain and another $45.00 for Server charges.

I project that we will spend another $298.80 for the Email ListServ service next year and another $180.00 for Server Charges.

Other Expenditures:

We spent $440.41 for Logo Pins. As has been reported earlier, the costs of the pins has been recouped from sale of the pins.

The WW dinner at the IAL convention cost $1950.00. This amount was paid for by the members who attended the dinner, so the cost did not come from general funds.

We incorporated in December. The incorporation fee charged by the Indiana Secretary of State was $30.00.

We paid $150.00 for IAL membership.

Reserves:

At this time, our books show that we have $2,743.44.

There is a discrepancy between our books and the bank's records. The bank shows that we have an additional $1,709.31. I believe that there was an error on the part of the bank, but have not confirmed this. We had our account with NBD bank, a large Detroit based bank. Last year, NBD merged with Bank One a very large Columbus, Ohio, based bank. Bank One remained after the merger. There were some accounting problems with the merger. We will work on the discrepancy in the new year.

We will be applying for tax exempt status with the IRS. This should cost an additional $150.

Terry Duga - WebWhispers Treasurer
Officers Report to the Membership: January-June 1999
(as of 30 June 1999)

• Since its inception, the "Cancer of the Larynx" Web Site's Main Index Page has received over 50,565+ visits (or "hits") from interested Internet surfers. This is an average of 54 "hits" per day. Additionally, over 350+ individuals have taken the time to leave messages on the Web Site's Guest Book.

• Since January 1999, we have continued to add Web Site members and now have 303 laryngectomee and caregiver members (a 40% increase) throughout North America and abroad with an additional 57 medical/medical support personnel (a 14% increase). Of these 360 individuals, approximately 284 (a 38% increase) actively participate on the WebWhispers EMail ListServ distribution system. In the first six months of 1999, over 2500 separate messages have been exchanged over the WebWhispers Email ListServ..

• Since January 1999 our WebWhispers Voting (contributing) Membership has increased from 66 to 110 Voting Members (a 66% increase). All 110 have contributed financially to the club, some more than once and many for amounts in excess of the annual minimum requested.

• We have continued to expand the Web Site to include better and more comprehensive references for laryngectomees, adding new Healthcare Provider Pages, Recipe Pages, Club Notices Pages, and more extensive links to other sites.

• The Voting Members approved the adoption of a WebWhispers Club Logo. The winning entry in the competition was submitted by Eva Lynn Tomasco, the daughter of WebWhispers member Leonard Librizzi.

• The Voting Members approved the purchase of 300 WebWhispers Logo Lapel/Collar pins from Logos Etc., of Anacortes Washington. These pins are now available for purchase by club members for $3.00 each. As of this date, approximately 175+ pins have been sold and delivered to WW members. Any and all proceeds from these Logo Pin sales are returned to the club's treasury.

• The Voting Members elected eight (8) delegates to represent the club at the IAL Annual Meeting in Reno, Nevada. In addition to representing the club's interests at this meeting, these delegates also wrote and will sponsor a major proposal at the meeting aimed at strongly urging the IAL to establish its own Web Site and Internet presence no later than the end of CY 1999.

• We continue to look into obtaining 501(c)(3) non profit status with the IRS — which, if our Treasurer is correct, will require a $150.00 application fee.

• We continue to look into formal incorporation in some state to go along with our potential 501(c)(3) status — this will cost us around $100 in fees.

• We continue to mail out Membership Certificates to the Contributing / Voting members — at no cost to the Club. Additionally, all members are also mailed individual IAL membership cards reflecting their WebWhispers club affiliation.

• We continue publish a periodic Newsletter — at no cost to the Club.

• We have organized an inaugural WebWhispers Cocktail Hour and Sit-Down Dinner in Reno, Nevada - during the 1999 IAL Annual Meeting.

• The annual election of club officers (President, Secretary, and Treasurer) will be held AFTER the IAL annual meeting ... in mid to late September 1999.

• All dues/contributions received on or after 1 October 1999 will be credited towards CY 2000 club membership.

• We have a healthy bank balance to finance the activities of the Club for the coming months and to implement whatever worthwhile programs the Voting Members agree on. See the full Treasurer's Report below, compiled by Terry Duga.

• We began a Loan Closet Program which appears to be growing rapidly — see the Loan Closet Report below, compiled by Darlene Parker.

Joe Casey, President Dutch Helms - VP/WebMaster

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WebWhispers Loan Closet Report - January - June 1999

Since the last update, Steve & June Provencher donated a couple of AT&T electro-larynxs and other items, along with Jim Lauder sending a generous donation of a Halo Vest Set, which is used for "radical" neck surgery, several Siemens Videos, Post-Op speech instruction cassette tapes, 22 self-help books written in Spanish, a book "Laryngectomee Rehabilitation", an AT&T electro-larynx and a Bruce Electro-larynx. Very "generous" donations for sure! Our sincere thanks to both of you and also the others who have found it in their heart to donate to our Loaner Closet.

It has been interesting and also so rewarding to become aware how this Loaner Closet is helping others. For example, starting out, Carl Lewis found it in his heart to donate an electrolarynx to Sarah Cameron who did not have the means to buy an instrument and she is now a member of WebWhispers. Joe Schell was in need of helpful material (options of speech) and was sent Jim Lauder's "Self Help Book for Laryngectomees" and some stoma covers. Joe is now a member of WebWhispers. Mike Welsh, who was doing very well learning esophageal speech, but early on did not have the volume in order to communicate that well, asked for an electro-larynx for 30 days. Then I believe we all can remember the little Russian girl and the old man in Argentina that were in need of electro-larynx devices. After notifying our WW's group Jim Lauder and Kelly Killough made it possible for them to speak again by sending them an electro-larynx and batteries. Jerry Guinn was given a holster for his electro-larynx, which Darlene Parker replaced in the Loaner Closet. Greta Fawdon was sent some foam stoma covers to aid her in her breathing. Joe Casey, who you all know is our WebWhispers Nu-Voice Club President, was having problems with his instrument while undergoing radiation. He was loaned an instrument until he was able to get his repaired. Just recently, a Florence Bressler was sent a starter kit, along with a "Loaner Electro-larynx" for 30 days. They also just became new members of our WebWhispers site. So, even though our Loaner Closet hasn't been "overwhelmed" with requests to date, we have continued to receive inventory, and as it becomes known to other laryngectomees world-wide, we are hopeful that it will aid many more in the future. One comment that Mr. Matthew Bressler, Florence's husband, made after I responded to his e-mail..."WE HAD NO IDEA THAT THERE WAS ANYTHING LIKE THIS OUT THERE??" He is right, there hasn't been until we implemented our WebWhispers Loaner Closet a few months a go. I am sure you can appreciate the future possibilities.

Darlene Parker, Secretary & Loan Closet Keeper

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WebWhispers Treasurer Report - January - June 1999

We presently have $2,607.44 in the bank.

This represents $595.00 in dues and/or donations (this is an approximate figure because some of the pin money also carries over to donations).

There has been an income so far of $486.41 from Logo Lapel/Collar Pin sales.

We have thus far collected $1,275.00 to pay for the WW dinner in Reno - a total of approximately $2250.00 is expected.

Expenditures so far:

Cost of Logo Pins: $440.47

Web Maintenance: $149.40 (6 Months Mail-List Service)

Future expenses:

WW Reno Dinner: Approximately $2,250.00 (Fully Funded by Attendee Payments)

Web Maintenance: $149.40 (6 Months Mail-List Service)

IAL Dues (CY2000): $150.00

IRS (Tax free status): $150.00

Incorporation Filing: $100.00

We are solvent and life is GOOD.

Terry Duga, Treasurer

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